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The COVID-19 pandemic is affecting many businesses. During these unprecedented times, it is important to understand how to protect your property and facility in the event of a temporary shutdown. Communicate regularly with employees during this time and keep them up to date on developments regarding company operations and timelines. For the security and protection of your property, we have identified some items to consider to ensure a safe, secure and operational facility upon your return.

 

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Building and Equipment Security

Shutdown all equipment and ensure power sources are secured. Lock doors to hazardous material storage areas. Remove keys from forklifts and other equipment and place in secure location. Turn off all lighting except for security lighting. Shut all blinds on windows.

Verify all doors are closed, secured, and locked

  • Interior doors that provide protection between sections of the facility.
  • Exterior doors that provide access to the building.

Stop by the property at least once weekly, if able to do so, to verify its condition.

 

Security Systems

Verify security cameras and/or intrusion alarms are working properly.

  • Verify communication protocols are in place with monitoring companies.Ensure camera lenses are clear of obstacles that

may obstruct vision and verify Wi-Fi capabilities during shutdown period. If cameras are used for playback only, identify personnel for periodic monitoring during the shutdown.

 

Perimeter Security

Verify exterior lighting is working during dark hours. Verify there are no breaches in perimeter fencing. Ensure that signage is legible and in place. If there are gates, close and lock gates to prevent unauthorized access.

 

Supply Chain – Shipping & Receiving

Notify all vendors and customers on the time frame of the temporary shutdown. Continuously communicate with vendors and customers on any changes to the shutdown time frame.

 

Fire

Maintain the sprinkler protection in full working order, including supervision and regular maintenance and testing (as required by fire code). Assure sprinkler valves are maintained open. Remove unnecessary combustible materials, both inside and outside the building.

Remove waste from the premises. Maintain clear access routes to the building for fire department access.

 

Water Intrusion

Maintain a nominal temperature (~41°F) in the building to prevent pipes from freezing and bursting. Verify proper drainage in landscaping and parking areas. You may consider turning off any non-essential water supply to the building. Ensure this does not interrupt the water required for a fire sprinkler system.

During this time, if you allow some personnel to work from home to maintain areas of business operations, ensure that all employees are properly equipped with the right cyber security tools for this change in environment.

  • Develop work from home policies.
  • Ensure there is capability for secure access to company files from remote locations.
  • Beware of phishing scams during this time as they rise during times of crisis.

 

Cybersecurity

During this time, if you allow some personnel to work from home to maintain areas of business operations, ensure that all employees are properly equipped with the right cybersecurity tools for this change in environment.

  • Develop work from home policies.
  • Ensure there is capability for secure access to company files from remote locations.
  • Beware of phishing scams during this time as they rise during times of crisis.

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